ITALIAOUTDOORS TOUR PAYMENT AND CANCELATION POLICY
PAYMENT SCHEDULE for your Italiaoutdoors Active Vacation
At time of reservation a $300 deposit The balance is due 90 days prior to trip departure
Please see your itinerary for payment terms and cancellation schedule.
All payments may be made by electronic bank transfer, check or major credit card.
After receiving your deposit and registration you will be emailed a confirmation of your registration. We will also send to you a Participant Profile, Release of Liability, packing information, travel planner and other details you may need for your trip. The Participant Profile and Release of Liability will need to be completed and returned to us 60 days before the trip. Rendezvous information and final hotel contacts will be emailed to your about 3 weeks before departure.
We hope you can ride with us but if you must cancel your cycling vacation for any reason (even medical emergencies) your cancellation fee will be based on the cancellation schedule below.
- 91+ days prior $200.00
- 61 – 90 days 25% of tour price
- 60- 31 days 50% of tour price
- 30-0 days 100% of tour price
Italiaoutdoors reserves the right to cancel your tour for any reason. On the occasion that we cancel your tour, we will refund to you all payments received to date. Such refund will be Italiaoutdoors entire liability to you with respect to a cancelled trip. We will not be responsible for any costs or expenses you incurred in relation to the tour including airline tickets, hotels, visa fees or other related expenses associated with the tour. Our tour prices are based upon a minimum participation level. If our minimum enrollment is not met we are under no obligation to run the tour. We will inform you at least 45 days prior to the original departure date if your trip is being cancelled.
We highly recommend obtaining trip insurance to protect you should a covered medical reason or other covered emergency require you to cancel your trip. There are comprehensive plans that also include trip interruption, baggage loss and medical coverage during the trip. A great website for comparing travel insurance packages of the major carriers is www.insuremytrip.com. Please note, most companies require you purchase travel insurance within two weeks of your initial deposit in order to waive any pre-existing conditions.
Tour costs are subject to increase even after you’ve signed up for a trip. We publish prices sometimes a year in advance of departure. Between that time and the time of the trip’s departure, we are occasionally faced with significant cost increases that we cannot absorb (i.e. international currency fluctuations or significant increases in the cost of services). In the unlikely event that we have to increase the price of your trip, we’ll notify you at least 60 days before departure.
RESPONSIBILITY OF TRIP PARTICIPANTS
Trip participants have certain responsibilities to Italiaoutdoors and the other trip participants. Trip participants are responsible for understanding the trip itinerary and selecting a trip in consultation with Italiaoutdoors that is appropriate for their abilities and to their interests. Each trip participant is required to sign and return a Release of Liability at least 60 days before trip departure. Travelers who have not returned a signed Release of Liability and Traveler Profile 30 days prior to the trip departure date will not be allowed to join the trip. Any funds paid to that date will be subject to the cancellation policy above. At the trip leader’s discretion, a participant may be asked to leave the trip if the leader feels that the person’s further participation may be detrimental to the individual or other trip participants.
RATING OUR PROGRAMS-
Each program is designed to allow varied fitness level and interest levels to participate, we have a menu of routes that can be selected. Fitness, amount of effort, and how much you push yourself is up to you. Italiaoutdoors has two specific styles of travel and program design.
- Classic style - on these trips we use a base hotel during our stay. The hotel base can change during the week based on the area we are exploring. These programs may involve a vehicle transfer to a start point or transfer from a finish point, and most routes are looped.
- Gran Tour style - these are trek or stage tours. This is the grand adventure and our preferred style. The idea is to cover as much ground as possible and change our settings. We will change hotels every night expect on our rest day, (mid way through the program we offer one easy or rest day).
If you are not sure which style fits you just drop us a line. Remember we do not have more than 8 persons on a trip unless it is a private group or special program then there could be up to 12 persons.
Tags: Bike Touring,